Staff Member Portal Documentation

The Staff Portal provides corporate office and remote employees with an intuitive self-service hub for daily attendance, leave management, and salary documentation.

Staff Self-Service Dashboard

The staff dashboard gives employees instantaneous insight into their active shift, today’s attendance status, and quick shortcuts.

Staff Self-Service Dashboard

Key Elements

  • Assigned Shift Banner: Reflects the user’s current effective shift timing (whether global default or manager-assigned override).

  • Geofence Radar Indicator: Verifies in real-time whether the phone is within the authorized office perimeter.

  • Smart Punch Action: Large interactive button indicating current status (Punch In / Punched In / Punch Out).

  • Self-Service Links: Quick access to Leave Applications, Payslip Downloads, and Holiday Calendar.

Geofenced Attendance Punching

To ensure authentic attendance, staff clock-ins are validated via GPS coordinates and facial selfie capture.

Geofenced Attendance Punch Screen

Punch Verification Steps

  1. Radar Positioning: The device acquires high-precision GPS coordinates and calculates radial distance from the assigned office location.

  2. Perimeter Validation: If within range (e.g., 200m), the radar glows emerald and unlocks the punch action.

  3. Selfie Capture: The user takes a quick selfie to confirm physical presence and prevent buddy clock-ins.

  4. Instant Sync: The attendance record is timestamped, cryptographically tagged with device UUID, and uploaded.

Leave Management & Quota Tracking

Employees can track their accrued leave balances and request time off in seconds.

Leave Application Screen

Leave Categories & Balances

  • Casual Leave (CL): Short-notice personal leaves.

  • Sick Leave (SL): Medical absences with optional medical certificate upload.

  • Earned / Privilege Leave (EL/PL): Planned vacations and long-term leaves.

Payslip Breakdown & PDF Download

Employees can view detailed salary breakdowns and download official encrypted PDF payslips directly to their devices.

Payslip Detail and PDF Download

Payslip Features

  • Interactive Breakdown: Clear visibility of Basic, HRA, Allowances, PF, ESI, and Professional Tax.

  • Direct In-App PDF Preview: Built-in document viewer utilizing native system rendering.

  • Offline File Storage: Saves generated PDFs to device storage via path_provider and launches immediately with open_filex.